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New! Enhanced Asana Sync Integration
New! Enhanced Asana Sync Integration
Stephan avatar
Written by Stephan
Updated over 4 months ago

Plans 💳 : Premium, Unlimited, Unlimited+

User Permissions 👥: Admins

Optional Add-ons: Tasks*

For legacy plans, please refer to the article here.

Overview

In today’s lively work environment the seamless integration between your tools is key to staying on top of tasks and ensuring smooth collaboration with colleagues 💼. With Timely’s intuitive time tracking and Asana’s powerful task management - you can now enjoy a true two-way sync between these platforms.

This new integration offers capabilities beyond the existing Asana integration, which is specifically designed for tracking the time you spend on Asana items. The Asana Sync integration is a separate integration that complements that time tracking by allowing you to seamlessly manage projects, update tasks in real-time, and maintain full visibility over project progress in both tools.

In this article, we’ll guide you through the straightforward process of connecting Timely to Asana. Whether you're an experienced project manager or just getting started, you’ll be able to fully synchronize your workflows in a matter of minutes ⏱️🔗!

Table of Contents

🔌 Connecting Asana to Timely

Connecting Asana to Timely is a breeze - just takes a few, quick, clicks and you're ready to go.

  1. To start with, log into Timely using your admin level user account and head over to the Settings < Ecosystem area

  2. Scroll down to the Sync Integrations area and click the Asana Sync option

  3. Click the "Connect" button to authorize this integration

  4. A new window will open and you'll be prompted to sign into your Asana account, if you aren't already. Once signed in you'll be asked to review the permissions this integration needs to function. Click the "Allow" button to confirm and authorize the connection

  5. Once the connection has been established you'll be asked to select how you'd like to sync in those items from Asana. You can choose to:

    🛑 Important - when you choose if you'd like to sync everything, or sync just specific projects, that decision can't be changed once the integration is finalized. You would need to disconnect and reconnect the integration to make any changes, which may result in duplication. So choose this option carefully!
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    1. Sync everything - this will import all applicable objects within your Asana account to Timely, including Projects, Clients, and Tasks

    2. Sync from selected projects - this will reveal a prompt allowing you to review and select or deselect the specific projects from within Asana that you'd like to bring over to Timely
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  6. Once you've made your selection, click either the "Import and Sync everything" or "Import and Sync selected" button to finalize your configuration

  7. Success 🥳! You're all set. It may take just a few minutes or so for everything to be imported in, you can go ahead and close out the integration window and work normally in the meantime. You'll see a banner across the top of Timely, letting you know once everything has been imported
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👀 Here's what that process would look like from start to finish:
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🔁 Items synced in from the Asana Sync integration

Once the integration has been configured, you can expect the following items to be imported into Timely from your Asana account:
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Projects


Projects imported from Asana will automatically be associated with a dedicated "asana_sync" client in Timely and include the URL of the associated Asana project in the description field.


Those users associated with the project in Asana will also be imported, see below, and will be assigned to the project in Timely if they are already an active Timely user.
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It's important to note that the integration will only sync in active projects from Asana, archived projects aren't eligible.

Tasks**


​Tasks created in Asana will be synched to Timely, but please note, that tasks created in Timely do not sync to Asana at this time.
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These tasks would need to be associated with a selected project, if you choose to selectively import. Imported tasks will contain the original Asana Task URL in their description field and will be linked to the appropriate project as imported from Asana.

⏳‼️ Any hours you log in Timely for tasks imported from Asana will automatically sync back to Asana.
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​The Tasks add-on in Timely AND the Asana Advanced plan is required for this functionally.
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Tags


​Tags are automatically imported from Asana projects as part of the sync process. These will appear as individual tags in Timely, not part of a specific list.
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Users


Users will be imported via the Asana integration if they are attached to a Asana project and not already present within Timely. These new users will appear in the "Unassigned Users" section of the People Dashboard - they will not be automatically invited to Timely.

Workspace admins will need to review those users imported and click the "Send invite" button to ensure they are added to Timely moving forward. Subscription fees associated with additional seats/users will apply.

🗑️ Removing the Asana Sync integration

We hope you'll love the Asana Sync integration but understand that not every feature or solution is a 100% fit for every time. With that in mind, we've made it very simple to disconnect. Simply head over to the Settings < Ecosystem area within Timely, scroll down to the Asana Sync integration, click it and then click the "Remove" button.
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If you would choose to remove the Asana Sync integration it will prevent further data from syncing between the two platforms. It will not remove or delete any imported objects or data.

🙋 FAQs

What data is synced to Asana FROM Timely after the integration is connected?

Any hours you log in Timely for tasks imported from Asana will automatically sync back to Asana.

If I remove the Asana integration, will the items imported from monday.com be deleted as well?

No. After removal no further data will sync between the two platforms, but any objects previously imported will remain.

What happens if I delete a synced object, like a project or task?

Deleting those objects in Asana or Timely won't cause them to be deleted in the receiving platform, admin level users would need to manually do so.
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​How quickly do items sync between the two platforms?


Very quickly. While the exact time may vary, we use state of the art web technology to ensure that updates in either platform are reflected in the other - usually in just a matter of seconds.

What if I want to add additional projects or switch accounts after the initial set up?

You would need to disconnect the Asana Sync integration and then reconnect it to make any changes.
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Need more help?

Click the chat icon at the bottom of your screen

or send an email to support@timelyapp.com

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