Timesheets are one of the BIGGEST pains of the modern workplace. We hate doing them, we hate chasing for them and in a world where every minute counts, they’re actually pretty dumb. We put them off, we forget things, we guesstimate. It’s just not humanly possible to remember every little detail, especially when we switch to different tasks throughout the day.
Memory AI completely solves this problem by automatically tracking your chaotic day and creating time entries for you. Everything you work on is captured, so every minute makes it to your timesheet. No more missing hours, hidden work or wasted time — most importantly, no more manual timesheets. 😎
Here’s how to get started using Memory AI:
1. ⚡️Ignite Automation
- Install the Memory Tracker (for Mac or Windows)
- Connect your favorite apps (optional but highly recommended)
- Sign in and turn the tracking on (looks slightly different on Windows):
Once your Memory tracker is on, Timely can start suggesting your timesheet entries!
2. Get back to your real work!
Get deep into your work without adding time entries in Timely. Memory AI suggestions will appear the next day for you to review.
How do I know if Memory AI is working and suggesting entries?
Look for the magic wand icon in your “Hours” header. A quick click will reveal if Memory AI is turned on– if it’s green, suggestions are on and generating!
3. ✅Review, edit, and approve entries
Suggested entries will appear as grid-lined blocks in your Timely Day view. They’ll show a description of your activities and a related project tag.
If everything’s in order, go ahead and approve them! If they aren’t grouped exactly the way you want, simply edit their timeframes or details. Memory AI actually learns from your changes, so any editing involved will get lighter over time.
👆Suggested Entry Example:
Jane is at her office having a team meeting while working in an excel spreadsheet. She then leaves her office and travels to a coffee shop to have an onsite meeting with a customer presenting a video she has made for their new iPhone redesign. Based on the information collected by the Memory Tracker, Memory AI will suggest a timesheet entry for you.
4. 💡Help Memory AI learn
Memory AI learns with every entry you accept or reject, so it can improve future suggestions. It learns your preferences, how you like memories to be grouped, and the task tags groupings belong to. The smarter it gets, the less you have to do; you’ll soon be able to let it create your whole timesheet accurately with minimal input.
You’ll need to tag your very first suggestions with their appropriate project. This helps Memory AI learn how to classify future project work — it can’t work out what work belongs where without your initial guidance. It’s a pretty fast learner though, so you won’t have to do this for long!
How can I tell a Memory AI suggested entry apart from one I created myself?
Suggestions, indicated in grey, will at first have three different project options. As our AI learns based on the project you select, suggestions will automatically assign one project. Suggested time entries will also display a zig-zag bar on the left hand side of your timeline.
Other Related Questions
Do I have to approve my suggested time entry right away?
Nope! Suggested entries will stick around until you review and approve them.
When will the Memory AI suggested entry start to show?
Suggestions will appear in Timely the next day. So, if you started work in the morning, they will appear the following morning.