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User Permissions 👥: Everyone
Timely's drag-and-drop entry builder is the fastest way to create and edit time entries using the tracked activities (or memories) in your Memory Inbox. Who doesn't love a good drag and drop? 🤷🏽♀️
Logging Memories from Day view
Manage all logged and unlogged memories for your day in one place, using either the Timeline or List view.
Entries live in the left column, where you'll see a run-down of memories linked to different projects.
Memory Inbox is found in the right column, where you can drag and drop your tracked memories to create and edit time entries.
Create a new entry
From Day > List View in your Memory Inbox, select your first memory and drop in the area on the left to create a new entry. Continue to add related memory events which belong to the same project.
Select your Project
Pro tip: Press 'Enter' to save - save time while saving your work!
Update an existing entry
Drag and drop memories from your Inbox to an existing entry to add them to it. You'll see the time entry outlined in blue to show you which entry you're updating. While the total logged time will automatically update as you add memories, you'll need to click the brain icon to the right of the logged time options to update the time as you remove memories.
Note: Memories occurring within the same time period do not update the total logged time, to avoid double counting your work. This means if you're adding three memories you worked on between 11:00-12:00, accrued time will equal one hour (not three).
Marking an entry billable or non-billable
When logging time to projects with an assigned cost, you have the option to designate that time as either billable or non-billable. This can be helpful for situations where you may need to track administrative or operational tasks that don't necessarily need to be charged to a client. Those hours are logged to the project, but do not count towards the project's monetary budget or invoices.
To make this selection simply click the "$ Billable" button amongst the various time options. If you need to change it back, click the "Non-billable" button in the same location.
Hide Memories from your entries
Clicking 'Hide Memories' will collapse your time entries to hide logged memories from your entries. You'll still be able to drag and drop unlogged memories to your entries when using this view.
'Show Memories' does the exact opposite; expanding a time entry so you can review linked memories, and move any back to the unlogged list in your Memory Inbox.
Day > Timeline View
If you prefer to log memories directly from your Timeline, click 'Create New Entry' to get started.
To link memories to a project:
Select your Project
Link memories to the entry by clicking one or more events in the timeline
Add tags and notes
Week view gives a beautiful visual overview of what you've logged and planned for the week.
The brain icon in each column shows the number of unlogged memories for that day. Clicking the brain icon will redirect you to Day view where you'll be able to log your hours as shown above.
You'll find all of the AI suggested entries that are ready for you to review in one box at the top of each day:
The goal is to link all your memories to a project, so you have zero unlogged events for the day. Then let your AI do the rest!