We’ve been hard at work to make automatic time tracking even smarter, and we’re confident that you’re going to love it! The biggest change is that Timely’s AI can now create draft entries for you – you just need to train it to get it going. Here's how to get started logging hours with the new Memory.
The Week or Calendar view in Timely provides a visual overview of your week. Solid entries represent logged time and checked ones planned time.
But you’ll now also start to see striped entries. These are drafts, which Memory AI has put together for you. They won’t be logged to your timesheet until you review and approve them.
Start training your AI
The more you train the AI, the more accurate your drafts will be. Training essentially shows your AI which projects certain files and activities belong to.
To start training your AI, click the brain icon on the top of any calendar day. The number next to it indicates the total number of memory events waiting to be logged.
You'll be taken to your Memory Inbox, where all your automatically tracked memories for each day are stored.
The List view shows your tracked desktop activities and integration events in one ordered place. It’s a simple way of seeing the status of all your memory events – which will be either “unlogged”, “logged” or “ignored”.
To associate a memory to a project, simply hover over it, click “add to project” and select the project it belongs to.
If you don’t want to link the memory to a project, click “ignore”. Repeatedly ignoring an activity will tell the AI that this event is unimportant and it will stop appearing in your list of unlogged memories.
The beauty of Timely is that you’re able to link various memories across your day and combine them into a single entry. This means less noise on your time sheets and a better visual understanding of how much time you’re spending per project each day.
To link several events at once, select all events linked to an activity and add them to a Project.
If you’ve linked entries to project and missed an entry, that’s ok! Just select it and link to the same project.
NOTE: You won't receive AI draft entries until you start linking memories to projects.
Review your drafts
Finished linking your memories to a project? You’re now ready to review your AI drafts and log your time.
Back in your Week view, you’ll see the draft entries generated from training the Memory AI. Just click on one to bring up the entry editor.
From here you can review the entry – adding notes and tags, as needed – and log it to your timesheet. Remember to add memories you've missed or remove any irrelevant ones from this project.
You can round up to the next 15 mins, 30 min or hour.
The draft entry time is calculated using the longest logged memory. This means that if you’ve worked on multiple apps or documents with a one hour meeting, the total
time logged to the entry will be one hour.
If you're done reviewing your draft, hit ‘Accept’ to log your time. The striped draft will now turn solid, indicating it has been logged.
You’ve just logged time to this project!
Link memories from Timeline view
As you start logging your hours with the new Memory AI, you’ll quickly learn the logging method you prefer. If you’d rather log entries from the Timeline view,
click the brain icon and toggle to "Timeline", or head to the Day view option.
The entries you've already assigned to Projects will be greyed out, so you won’t risk double logging them. Just click and drag over a period of time you want to log and add your notes and tags. As before, you can train your AI to learn your logging behaviors by selecting events and adding them to a project.
The goal is to link all your memories to a project, so you have zero unlogged events for the day. Then let your AI do the rest!